You may wish to visit the website of the European Commission - DG Trade helpdesk providing an overview of the specific provisions applying in the agreement:
Feel free to also consult our EPA Handbook on how to import Japanese products.
The exporter must check that its product is "made in the EU" and comply with specific rules of origin.
For shipments with a value of more than €6000, the registration to the REX - Registered EXporter system is mandatory.
About the procedures please see:
Here the guideline and documents
Pre application online form
Registration can also be processed by the local customs offices where your company is located.
Once registered to the REX the EU company will be able to benefit from all Free Trade agreements the EU has signed with 3rd countries and not just the from the one with Japan.
About the filling of the Statement on Origin and procedures to fulfil by the EU exporter, you may also have a look at the guideline provided by the European Commission called “Statement on Origin for multiple shipments of identical products” & the “EU-Japan EPA Guidance, Claim, Verification and Denial”.
See the detailed documents under the: “To implement Section B of Chapter 3 on Origin Procedures, the following Guidance documents have been developed” part.
To benefit from the preferential tariff, the importer will have to submit a "Claim for preferential tariff treatment" to its local customs. This claim can be based on the exporter statement on origin or on the importer's knowledge that the product is originating.
About the "Claim for preferential tariff treatment" made by a Japanese importer resulting in a request for more information by the Japanese Customs.
The Japanese Customs has published information regarding the application in Japan of Article 3.16(3) of the EPA related to the Claim for preferential tariff treatment.
This information aims at addressing questions raised by importers in Japan and exporters in the EU about additional explanations requested by Japan Customs from importers submitting a claim for preferential tariff treatment under the EU-Japan EPA.
Please see the link below:
The same info in Japanese:
And here is the explanation about the statement by the Commission, relevant are the conclusions part (as listed below).
It mainly results from that clarification for importers in Japan that:
- an importer in Japan of products originating in the EU under the EPA is not obliged to provide an explanation which is not available to that importer;
- an importer in Japan of products originating in the EU under the EPA, being requested to provide an explanation, is not obliged to obtain that explanation from the exporter in the EU, who made out the statement on origin;
- the absence of such an explanation at the time of claim cannot lead to a denial of the preferential tariff treatment under the EU-Japan EPA.
It means the following for exporters in the EU:
- the exporter in the EU who made out a statement on origin, when requested by the importer in Japan to provide an explanation, is not obliged to provide such explanation.
Regarding the reference made at the end of the announcement, according to which ‘When necessary, verification may be conducted based on Article 3.21 of the EPA’, it refers to a procedural stage different from the one of the claim. Please see the part concerning that verification in the EU-Japan EPA Guidance on ‘Claim, Verification and Denial of Preference’.
As a result of the latest meeting between EU and Japanese Authorities held in June 2019, a set of measures will be implemented by October 2019 to better explain to importers and customs agencies the procedures related to the type of explanations on origin that can be provided at the time of import declaration. Details can be found in below link.
Note that the eligibility of benefiting of the preferential tariffs is conditioned to the respect of any other Japanese (or EU) import requirements: labelling, safety regulations, Japanese Industrial Standards, EU CE mark …
If your product does not comply with local regulations, then it cannot be imported in Japan / in the EU.